Creating and using macros in WPS Office can dramatically improve efficiency by repeating common sequences such as formatting text, embedding boilerplate templates, or maintaining uniform formatting in bulk files. Whether you work with data tables in WPS Spreadsheets or documents in WPS Writer, the system lets you save a workflow and execute it with one click, eliminating redundant effort and avoiding typos.

To begin, open the WPS Office application you intend to use—the document editor for text files or WPS Spreadsheets for tabular data. Navigate to the View tab on the ribbon at the top of the window. Look for the Record Macro command and click it. From the dropdown menu, select Capture Action Sequence. A dialog box will appear where you can assign a name to your macro. Choose a intuitive identifier that matches its intended function, such as FormatHeading or InsertStandardFooter. Avoid using spaces or special characters in the name.

Next, decide where to place the automation script. You can bind it to the active document, which means it will be accessible exclusively in this context. Alternatively, you can save it in the Normal template, making it accessible across all new documents or spreadsheets you create. For most users, saving in the Normal template is recommended if the macro will be needed regularly.

Once you’ve set the options, click Start to begin recording. WPS will now capture every action you take—the fonts you change, the ranges you highlight, the buttons you click, and even the shortcuts you use. Perform the exact sequence of steps you want to automate. For example, in a Writer document, you might pick a section, bold the text, adjust to 14-point font, center the alignment, and insert a border. In a data sheet, you might style the top row with color, bold font, and centered content.

When you have completed the sequence, return to the View tab and click the Record tool once more. This time, select Finish Recording. Your macro is now committed and available for execution.

To run the macro, go back to the Macros option in the View tab. You will see your saved macro listed in the dialog box. Select it and click Trigger. The your custom actions will be applied without delay, applying every action you recorded. You can also set a custom hotkey for instant triggering. To do this, click the Macros button, select your macro, then choose Settings. In the dialog that appears, enter a shortcut key combination such as Ctrl+Alt+F. This allows you to activate it instantly with a key press.

It is important to test your macro on a sample document or spreadsheet before using it on important files. Macros repeat actions without deviation, so if a step was erroneously added or if the macro depends on absolute locations, it may fail on other files. For example, a macro that formats a specific cell range will only target those exact cells unless the document layout matches exactly.

Macros in WPS Office are stored as simple scripts, but they are cannot be manually adjusted like VBA macros. This means you are unable to edit the script directly to refine the macro’s behavior. For users seeking deeper control, migrating it to a different system or leveraging external software may be necessary.

To manage your macros, use the Macros option again and select Edit Macro Library. Here you can browse, rename, erase, or back up your macros. Exporting allows you to transfer macros to others or preserve it for later recovery. The exported file will be in a.wpsm format, which can be imported later through the same Manage Macros menu.

Remember that macros can only be created and executed on the desktop version. Mobile and web versions do not support macro functionality. Always ensure macros are enabled in your security settings. Go to Settings > Preferences > Security, and under Automation Security, choose to allow macros from verified sources or activate all automation features if you are sure they are from a trusted origin.

By mastering macros, you elevate WPS Office into an advanced automation platform. Whether you are a learner organizing academic papers, a accountant compiling data dashboards, or an administrator generating standardized letters, repetitive tasks become seamless and instant and enable you to prioritize meaningful contributions. Begin with one or two macros and evolve your collection to match your routine.