WPS Office provides a streamlined and robust mail merge feature that enables individuals and businesses to distribute customized mass messages using nothing more than built-in tools. Whether you’re sending out newsletters, invitations, reminders, or promotional messages to a wide network of recipients, the mail merge function pulls in customized fields including first names, companies, and contact info into each email. This not only saves time but also reduces the risk of manual errors that commonly occur when copy-pasting content repeatedly.

To begin using the mail merge feature in WPS Office, you first need to organize your recipient list. This is typically a spreadsheet created in WPS Spreadsheets where every row holds a unique recipient’s details. Each line maps to one email recipient. Ensure that your data is clean, organized, and free of duplicates or typos, as these carry over into all outgoing messages. Save the file in a commonly supported file type for easy access during the merge process.

Next, open WPS Writer and build the message structure. This is where you craft the visual flow of your email. Start by typing the message as if sending it to one person, including custom tags to be replaced with data. For example, you might write Hello First Name, and then continue with the rest of your message. These placeholders will later be replaced by the actual data from your spreadsheet. Use clear and consistent labels for your fields so you can avoid confusion during field mapping.

Once your template is ready, navigate to the Email Merge section in the ribbon. From there, wps下载 select Begin Merge and Select Email Output. This tells WPS Office that you intend to distribute digital messages instead of physical mail. Then click on Import Contact List from External Source. Browse to the location where you saved your spreadsheet and open it. WPS will prompt you to pick the active tab with your contacts. Choose the correct one and confirm.

Now you are ready to embed personalized data tags. Place your cursor where you want a personalized detail to appear, such as after Hi, and then click on Insert Merge Field. A dropdown menu will appear listing all the column headers from your spreadsheet. Select the appropriate field, such as First Name,, and it will be inserted into your document as <>. Repeat this step for any other fields you want to include, such as Company or Location.

After inserting all necessary fields, preview your results by clicking on View Sample Emails. This allows you to navigate between contacts to inspect rendered content. Take this opportunity to check for formatting issues, missing fields, or unintended spaces. If something looks off, go back and adjust the placeholder structure or the spreadsheet.

When you are satisfied with the preview, proceed to finalize the send. Click on Export and Transmit Via Email. A dialog box will appear asking you to define the email column, subject text, and message type. Make sure the recipient field is set to the column containing email addresses. Enter a clear and compelling subject line that will encourage recipients to open the message. Choose whether you want the email to be sent in HTML, Plain Text, or Rich Text format, depending on your needs.

Finally, review your settings one last time and click OK. WPS Office will then use your configured mail application to dispatch tailored messages one by one. Depending on the number of emails and bandwidth, this process may take a few moments to over ten minutes. You will receive a confirmation alert upon completion.

It is important to note that WPS Office does not host or transmit messages independently. Instead, it relies on your configured email client such as Microsoft Outlook, Thunderbird, or Windows Mail. Make sure your email client is fully configured with SMTP and authentication. And that you have sufficient sending limits allowed by your email provider to avoid being blocked by filters.

To maintain trust and regulatory alignment, always ensure you have opt-in authorization from subscribers. Include an unsubscribe option in your message and adhere to relevant legislation governing electronic communication. Testing your mail merge with a pilot audience before mass sending can help identify hidden errors or formatting flaws.

Using WPS Office’s mail merge feature for bulk emails turns a manual, labor-intensive process into an effortless, scalable solution. It empowers small businesses, educators, nonprofit organizations, and individuals to reach hundreds with tailored messages without losing intimacy. With its intuitive interface and seamless integration with spreadsheets and email clients, WPS Office provides a dependable and easy-to-use platform for anyone looking to distribute customized emails effortlessly.