Tracking changes and adding comments in WPS Documents is a powerful way to collaborate with others, review edits, and maintain a clear record of document revisions

From group projects to final proofreading, these functions promote clarity, accountability, and precision in every stage of document development

To begin tracking changes, open your document in WPS Writer and navigate to the Review tab on the ribbon

There, you will find the Track Changes button

Press the button to begin recording all modifications

Once enabled, any edits you make—such as inserting text, deleting content, or modifying formatting—will be highlighted in the document

Insertions appear underlined in a different color, while deletions are shown with strikethrough text

When multiple contributors are active, WPS tracks and displays the identity of each editor responsible for every revision

Choose the particular phrase, line, or block of text that needs feedback

Navigate to the Review tab and press the button labeled New Comment

A comment box will appear on the right side of the document where you can type your feedback or suggestion

Each comment is marked with a colored flag beside the relevant text and can be toggled open or closed for better readability

You can also reply to existing comments to continue a discussion directly within the document

This functionality is ideal for collaborative environments requiring iterative feedback and detailed explanations

To review all changes, use the Next and Previous buttons in the Review tab to step through each edit one by one

After selecting a specific edit, choose either Accept or Reject from the dropdown menu

For bulk decisions, use the dedicated Accept All Changes or Reject All Changes commands

Toggle between the Final Version (with all changes accepted) and the Original Version to compare before-and-after states

Use the Show Comments button to reveal or conceal all annotations, improving readability during proofreading

You can personalize the appearance of tracked edits in WPS Documents

Adjust the color and labeling preferences in the Track Changes menu—choose from multiple hues and toggle editor initials on or off

Configure your profile under File > Options > User Information to assign your identity to all future tracked changes

Always save your work regularly, particularly in multi-user environments, to prevent accidental loss of edits or annotations

Finally, wps下载 before sharing your document with others, consider turning off Track Changes if you want to distribute a clean final version

Simply toggle the Track Changes button off and then select Accept All Changes to finalize the document

The final recipient will view only the clean, edited version with no visible revision indicators

Honing your use of change tracking and commenting transforms your workflow, encourages clear collaboration, and ensures consistently professional outputs